Shred It. Forget it. Protect Your Identity
Saturday, April 20, 2013, the BBB will host a national identity theft and fraud protection event along with other BBBs across the country.
v Free Shredding – up to two boxes of personal paper documents that contain personal identifying information.
v Drive up service - no need to get out of your car.
v Secure shredding by Document Shredding & Storage
v Amarillo PD on site for additional security of your documents
Brought to you by the BBB in partnership with:
DSS
Westgate Mall
Amarillo PD
Saturday April 20, 2013
Westgate Mall North Side
9:00 am – 2:00 pm
What to shred and when (from IRS.GOV):ONE YEAR- Purchase orderes (except purchasing department copy)
- Receiving sheets
- Requisitions
TWO YEARS
- Bank reconciliations
- Correspondence (general)
- Correspondence (routine) with customers and/or vendors
- Duplicate deposit slips
THREE YEARS
- Bank statements
- Employment applications
- Insurance policies (expired)
- Internal audit reports (longer retention periods may be desirable)
- Internal reports (miscellaneous)
- Petty cash vouchers
- Physical inventory tags
SEVEN YEARS
- Accident reports/claims (settled cases)
- Accounts payable ledgers & schedules
- Accounts receivable ledgers & schedules
- Checks (canceled - excluding important payments)
- Contracts, mortgages, notes, & leases (expired)
- Expense analyses/expense distribution schedules
- Garnishments
- Inventories of products, materials, and supplies
- Invoices (to customers, from vendors)
- Notes receivable ledgers & schedules
- Option records (expired)
- Payroll records & summaries
- Personnel files (terminated)
- Purchase orders (purchasing department copy)
- Sales records
- Scrap & salvage records (inventories, sales, etc.)
- Stocks & bonds certificates (canceled)
- Subsidiary ledgers
- Time books/cards
- Voucher register & schedules
- Vouchers for payments to vendors, employees, etc.
- Withholding tax statements
PERMANENTLY
- Audit reports
- Capital stock & bond records: ledgers, transfer registers, stubs showing issues, record of interest coupons, options, etc.
- Cash books
- Charts of accounts
- Checks (canceled for important payments - i.e., taxes, purchases of property, special contracts, etc. Checks should be filed with the papers pertaining to the underlying transaction.)
- Contracts, mortgages, notes, & leases (still in effect)
- Correspondence (legal & important matters only)
- Deeds, mortgages, & bills of sale
- Depreciation schedules
- Financial statements (year-end)
- General/pricate ledgers, year-end trial balance
- Insurance records, current accident reports, claims, policies, etc.
- Journals
- Minute books of directors, stockholders, bylaws, and charter
- Patents & related papers
- Property appraisals by outside appraisers
- Property records, including costs, depreciation reserves, year-end trial balances, depreciation schedules, blueprints, & plans
- Retirement & pension records
- Tax returns & worksheets, revenue agents' reports, and other documents relationg to determinuation of income tax liability
- Trademark registrations and copyrights
- Training manuals
- Union agreements
